GENERAL STATEMENT OF JOB

Anticipated Vacancy for School Year 2024-2025

215 Day Position Tentatively Scheduled July 15, 2024 - June 17, 2025

Under general supervision of a designated supervisor, performs diversified routine office support functions requiring some school based knowledge.

Employees in this class function in the Main Office of the school. Routine functions include greeting visitors and parents, processing mail, responding to public inquires, processing forms, and maintaining various data files and accounts.

Incumbents initially work under close supervision until essential knowledge is gained to perform tasks independently. Performs related work as required.

Individuals assigned to this classification must report to work per their assigned schedule.

SPECIFIC DUTIES AND RESPONSIBILITIES

Provides public assistance via telephone, in person, and / or by mail, e.g., completing forms / applications, explaining policy and procedure, researching information, directing to appropriate entities for assistance.

Routes telephone calls as needed to appropriate staff and other areas of the school.

Maintains comprehensive calendar of building meeting locations and times.

Directs employees and members of the community at large to offices and meetings in District facilities.

Electronically routes call slips and messages to staff when appropriate.

Maintains database of all telephone extensions, office personnel and department locations in district.

Maintains computerized database of all visitors to site.

Ensures visitor badge process is followed for security purposes.

Assists with clerical tasks as needed.

Adheres to good safety procedures.

Verifies accuracy and completeness of all data / information received, and researches and provides verification on information requests from staff.

Operates typewriters and / or word processors in transferring / transcribing / composing various documentation, i.e., division correspondence, memoranda, various department logs and records.

Receives, processes and distributes school mail, and prepares forms, letters, and parcels for mailing.

Prepares and distributes various school records, reports, notices, and other relevant materials appropriate to the school and district.

Receives and reviews invoices, reports, forms, and applications, and distributes copies to appropriate personnel.

Maintains professional contact with other agencies as applicable.

Maintains calendar and arrange meetings.

ADDITIONAL JOB FUNCTIONS

May order school materials and supplies.

May prepare and / or verify purchase orders.

May compile or assist in the compilation of school data to various reports, records, or budget preparation.

Performs related work as required.

MINIMUM QUALIFICATIONS

High school diploma or GED required.

Experience in handling a high volume of communications in a short amount of time required.

Experience with industry-standard computer applications required.

Fluency in oral and written communication in both English and Spanish preferred.

ADDITIONAL MINIMUM QUALIFICATIONS REQUIRED : KNOWLEDGE, SKILLS, AND ABILITIES

Is able to work with diverse groups.

Is able to perform duties with consistent courtesy and tact in the best interest of the public.

Is skilled in both written and oral communications for effective expression and clarity.

Is able to establish and maintain effective-working relationships with Principal, support staff and other personnel.

Has general knowledge of modern office practices and procedures.

Is able to utilize a variety of modern office equipment, i.e., computers, facsimile machines, copiers and scanners.

Is able to issue and follow oral and written instructions.

Last updated : 2024-05-07